matteria is only supporting the dissemination of this vacancy. The mentioned organization is responsible for the selection process.

Location and Work Mode

Latin America, Remote

Who we are

Baastel is a leading consulting firm specializing in sustainable development. Founded in 1989, the firm has built a solid reputation for addressing global challenges related to the environment, social equity, inclusive economic growth, and aid effectiveness. 

Baastel has contributed to major international advances, including multilateral environmental agreements on climate and biodiversity, as well as initiatives promoting gender equality, good governance, and inclusive development.

With offices in Canada, Belgium, and France, and teams based in Latin America, Africa, and Europe, Baastel relies on a multilingual and multidisciplinary team and an extensive network of over 2,000 experts worldwide.

Our impact

Baastel's mission is to maximize the impact of international development policies, programs, and projects by providing tailored and innovative solutions. 

For 35 years, Baastel has carried out more than a thousand missions in nearly 100 countries, working alongside multilateral and bilateral organizations, governments, NGOs, the private sector, and development banks to sustainably strengthen communities and ecosystems.

Purpose of the Position

Under the supervision of the Business Development Director, the Administrative Assistant supports Project Managers in preparing qualitative tender submissions and managing the administrative aspects of contracts. They also play an active role in Baastel’s information management by maintaining databases and enhancing internal tools.

Key Responsibilities

• Optimizing the management of project and consultant-related information by preparing the necessary administrative documents and proactively updating databases.
• Supporting Project Managers in business development by preparing the administrative aspects of project proposals.
• Ensuring effective administrative management of projects by managing the administrative launch of projects, tracking billing and expenses, and participating in the project closure process.

Requirements and competences to work with us

Education

• Degree in administration, secretarial studies, or management — ideally a bachelor's degree.

Experience

• 1 to 3 years of experience in administrative management, executive assistance, or a similar role.
• Previous experience in administrative project management would be an asset.

Knowledge and Skills

• Proficiency in English and French, both written and spoken.
• Proficiency in Office software: Word formatting, good knowledge of Excel (formulas, formatting, and tracking).
• Comfortable with numbers.
• Strong organizational skills.

Competencies

• Excellent workload management, prioritization, and meeting deadlines.
• Great attention to detail.
• Autonomy, versatility, and initiative.
• Appetite for teamwork.

Key interests for working with us

• Inclusive and sustainable development
• Social and economic development

Reasons to join our team

Strong team spirit, impactful work, and an inclusive, multicultural team culture.

Relevant details before applying for this vacancy

This position is meant to be fully remote.